Mary Thompson
Email: [email protected]
(432)240-1580
Thank you for your interest in the services we provide the running and multisport communities. We are passionate about keeping the money into the community and the ability to give people opportunities to live healthier lifestyles. We provide expert finish time management and timing services through advanced technology, teamwork and experience. We are committed to excellent service and customer satisfaction. We are looking forward to working with you.
Provides the following premium services:
- Reusable and Disposable Time Chips and display
results.
- Direction
of registration, finish line, results, and chip personnel.
- Generic
or personalized bibs.
- Database
management- online registration import, bib assignments, demographic listings
on race day and data entry of all race day participants.
- Race
day tabulation of award winners and overall results based on chip time or gun
time.
- Results
forwarded to the media and electronic copy of results at your request.
TERMS AND CONDITIONS:
Quotation Expiration:
Estimate is valid up to 30 days from date of issuance.
Payment Schedule:
If applicable: 50% of payment is due upon signatures of agreement. Remaining balance will be due two weeks PRIOR to the race event. Payments NOT received will be billed with an additional 2% per month charge. We retain rights to delay results postings until final payment is received.
Notice of Cancelation:
This contract can be canceled by written notice to Midland ISD. Deposits are non refundable. We will provide you with 30 days notice of cancellation if services are canceled; in this case 100% of the deposit will be returned.
Liability Waiver:
We use the highest standards for safety and quality assurance for employees, participants, and event personnel. It assumes NO liability for any damages incurred to the race due to MISD’s involvement as a service provider, including participant injury or venue damage.
Video/Photography:
MISD reserves the right to use photography/videography captured by MISD personnel for internal and external marketing personnel.
RACE DAY DIRECTOR RESPONSIBILITY:
- Race
is NOT booked until donation is received. We will not reserve the race without
a donation.
- Participant
Database (excel format) sent to the race director 48 hours prior to race day
with the following information: (First Name, Last Name, Gender, Email, Age). For
alternate arrangements, race director must contact Mary Thompson.
- Participant
Bibs must be given to Mary Thompson 2 weeks PRIOR to race day unless alternate
arrangements have been made.
- Volunteers
to distribute chip timing services and bib numbers on race day.
- Volunteers
to collect timing chips (reusable)
- The
race is responsible for any lost chips ($10 a chip)
- Creating
an on line registration system; we recommend www.raceplanner.com or www.active.com
Donations only accepted to the Midland ISD Wellness Program for Chip timing services. (Minimum donation $350)
Additional fees for consulting if needed.
This includes but not limited to: online/day of registration, pre-race responsibilities, course route/map, day of event operations, and recommended vendors/resources. These fees will be decided upon the needs of your event and included in the initial quote.
I HAVE READ THIS ENTIRE DOCUMENT, INCLUDING THE TERMS AND CONDITIONS, RACE DIRECTOR RESPONSIBILITIES, AND AGREE AND ACCEPT THIS DOCUMENT.
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Race Director Date
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MISD REP Date